Submission Preparation ChecklistAs part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
- Where available, URLs for the references have been provided.
- The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
- If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
- I confirm that all co-authors of this article, if any, are aware of the submission and I will be responsible for any grievance raised during the article review and publishing process.
- I confirm that I have been serving all co-authors of this article, if any, as primary contact with Ethiopian Medical Journal for this particular article.
- By invitation, but an outlined editorial topic can be proposed and submitted.
Word limit of 1000 words: excluding references and title; no Abstract; references:maximum of 25.
About 2500 words, excluding Abstracts, References, Figures and Tables.
The manuscript of the Article, should appear under the following headings:
- a) Abstract (see below) b) Introduction and Background: to provide necessary information
and background to the Topic. It should not be a review of the subject c)
Materials & Methods: should contain details to enable validation of the study by
others. Ethical aspect of the study is included in this section. It should be a statement
certifying that all applicable institutional and government regulations for
Ethical practice were followed in the conduct of the study. Photos of patients should
be disguised or have a written consent; d) Results: This section should present the
experimental or clinical data in text, tables or figures. The data in Tables and Fig104
ures should not be described extensively in the text. e) The Discussion should focus
on the interpretation and significance of the Results of the study with comments
that compare and describe their relation to the work of others (with references)
to the topic. Do not repeat information of Results in this section.
• Abstracts of the Article is prepared on a separate paper; about 250 words; it should be
structured under the titles: a) Aims/Purpose; b) Methods; c) Results; d) Conclusions.
Briefly summarize the essential features of the article under above headings,
respectively. Mention the problem being addressed in the study; how the study was
conducted; the results and what the author(s) concluded from the results. Statistical
method used can appear under Methods paragraph of the Abstract, but do not
insert abbreviations or References in the Abstract section.
• Keywords: Provide three to six key words, or short phrases at the end of abstract page.
Use terms from medical subject heading of Index Medicus. to assist in cross indexing
• The Title page of the Article should be on a separate page of no more than 50 characters.
It should be descriptive. Include the name(s), qualification of the author(s); the
department or Institution to which the study/research is attributed; address of the
main author to whom correspondence should be addressed
• Tables and Figures should not be more than six. Three dimensional histograms are
discouraged. Tables should be typed in triplicate on separate sheets and given
serial Arabic numbers. They should be titled and labeled clearly. Unnecessary
and lengthy tables and figures are discouraged. Units should appear in parentheses
in captions but not in the body of the table. Statistical procedures, if not
in common use, should be detailed in the METHODS section or supported by
• Acknowledgements: Appropriate recognition of contributors to the research, not included
under Authors; also add a note about financial or research funding.
1. The accuracy of the References is the authors' responsibility.
2. References should be listed in order of appearance in the text of the manuscript,
as per Vancouver style. Type the References on a separate sheet, double
spaced and keyed to the text Abbreviation of Journal titles should conform to that
in Index Medicus. Provide the first and last pages of each reference.
3. While personal comments or unpolished observation are cited in the text in paren
thesis, published abstracts can be referenced.
4 References with six or less authors should all be listed. If more than six names,
list the first three, followed by: et al
The following examples demonstrate the various Reference styles.
1. Bill A; Aqueous humor dynamics in monkeys (Macacairis and Cercopithecusethiops)
Exp Eye Res 1971; 11:195-206
2. Gilbert C, Foster A. Childhood blindness in the context of Vision 2020: the right
to sight. Bull World Health Org 2001; 79:227-32
3. Bayu Teklu. Disease patterns amongst civil servants in Addis Ababa: an analysis
of outpatient visits to a Bank employee’s clinic. Ethiop. Med J 1980; 18:1-6
4. Edemariam Tsega; Biru Mengesha; Eric Nordenfelt; Bengt-Goran Hansen; Johan
lindberg. Serological survey of Human Immunodeficiency virus infection in Ethiopia.
Ethiop Med J 1988; 26(4): 179-84
5. Laird M; Deen M; Brooks S et al Telemedicine diagnosis of Diabetic Retinopathy
and Glaucoma by direct ophthalmoscopy (Abstract). Invest Ophthalmol Vis
B. Books and chapters from books
1. Henderson JW. Orbital Tumors, 3rd ed. Raven Press New York, 1994
2. Clipard JP. Dry Eye disorders. In Albert DM, Jakobiec FA (Eds). Principles and
Practice of Ophthalmology. W.B Saunders: Philadelphia, PA 1994 pp257-76
David K Lynch; laser History: Masers and lasers.
Short versions of Research and Applications articles, often describing focused approaches to solve a particular health problem, or preliminary evaluation of a novel system or methodology.
- Word count: up to 2000 words
- Abstract up to 200 words; excluding: Abstract, Title, Tables/Figures and References
- Tables and Figures up to 5
- References (vide supra—Original Article)
A comprehensive treatise of a specific topic/subject, considered as relevant to clinical medicine and public health targeting EMJ readers.
- By invitation of the Editorial Board; but an outline of proposal can be submitted
- Word limit of 8,000; excluding abstract, tables/Figures and references
- Unstructured Abstract up to 250 words
By invitation of the Editorial Board; but an outline of proposal can be submitted.
• The chosen topic must be a comprehensive analysis of a specific subject, considered
as relevant to clinical medicine and Public Health;
• Word limit of 8000; excluding abstract, references, tables and Figures.
• Unstructured Abstract of 25Owords;
• Reference: maximum of 100.
Report on a rare case or uncommon manifestation of a disease of academic or practical significance.
- Up to 750 words; excluding: Abstract, Title, Tables/Figures and References
- Abstract of up to 100 words; unstructured;
- Tables and Figures: no more than three
- References: maximum of 10
- Minimum of three and maximum of 20 case reports.
- Up to 1,000 words; excluding: Abstract, Title, Tables/Figures and References
- Abstract of up to 200 words; unstructured; (vide supra)
- Statistical statements here are expressed as 5/8 (62.5%)
- Tables and Figures: no more than three
- References: maximum of 20
- Abstract structured with headings as for an Original Article (vide supra)
- Text for should follow the same format as the one required of an Original Article
- Word count: up to 8,000 words, excluding abstract, tables/Figures and references
- Structured abstract up to 250 words
- Tables and Figures up to 8
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